Are you planning to relocate your office this year?
Although an exciting prospect, the actual process of getting from A to B can be a trying time. The secret to a successful move always lies in the preparation.
With so much to think about it can be easy to overlook some areas and find yourself moving into your new office lacking a key element such as broadband or not having enough lines.
Assigning a ‘moving team’ with precise responsibilities is a great way to get started. Taking an organised approach will prevent things being overlooked and enable a smooth transition.
Telecoms are an important aspect for any business as communication is key to their success. A desirable outcome will include as little disruption as possible and that’s why expertise here is always recommended.
We have been part of the’ moving team’ for many businesses over the years. Surveying the new office, ordering the lines, transferring the numbers, installing the cables and sockets, setting up the telephone system and much more.
Here are a few telephone related factors for you to consider before you embark on your office move.
When are you moving?
Tip: Allow plenty of time to liaise with providers to make sure everything falls into place.
• What is your budget?
Tip: Get quotes for everything and draw up a budget accordingly.
• Decide how many lines you will need
Tip: Ordering new lines should be given early consideration as this can be the most time consuming.
• Can you keep your current phone number?
Tip: If you have non- geographical numbers these can be used anywhere within the UK.
• How many sockets and handsets will you need?
Tip: Allow for growth at this stage, it will be more cost effective.
• Will you move your existing system or buy a new one?
Tip: Relocation is a logical time to upgrade especially if your current system is ageing and running the risk of becoming obsolete
• What new technology could improve efficiency in your business?
Tip: Ask your telephony supplier about the latest solutions available.
• Decide how you will let your customers know about the move.
Tip: To avoid missing calls, an announcement or divert can be put on your old number if you can’t move it.
Here’s what a satisfied customer said after their office relocation ………
“I am just sending this email to say a ‘Big Thank You’… for setting up the phone system in Unit 8b. I really appreciated all your hard work and effort for making a difficult job seem easy. Thanks again.”
Nick Biglowe – Protocol Skills
Moving to a new office should be an exciting time, be organised and enjoy!